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Acceptable Documents for Verification of Organizations

For an organization to be listed on the IBNESTO business directory, it must be verified using government issued documents.

Below is a list of acceptable documents from certain countries.

If your country is not on this list yet, you can apply for verification using any government issued document for the verification of the organization that you wish to list on IBNESTO.

Australia

Acceptable documents for verification of organizations incorporated in Australia:

  • VAT Registration
  • Australian Business Number Confirmation (Certificate of Registration)
  • Australian Securities and Investments Commission (ASIC) Record of Registration (Certificate of Registration)
  • Australian Business Register Extract (Commercial Register Extract)
  • Certificate of Registration of Change of Name
  • Australian Charities and Not-for-profits Commission Extract (Charity or Non-Profit Extract)
  • Consumer Affairs Association Extract (Incorporated Association Extract)

 

Austria

Acceptable documents for verification of organizations incorporated in Austria:

  • Firmenbuchauszug (Commercial register extract)
  • Mehrwertsteuerregistrierung (VAT Registration)
Belgium

Acceptable documents for verification of organizations incorporated in Belgium:

  • Btw-registratie / Immatriculation à la TVA (VAT Registration)
  • Un extrait de la Banque-Carrefour des Entreprises (BCE) / Inschrijving in de Kruispuntbank van Ondernemingen (KBO) / Eintragung in die Zentrale Datenbank der Unternehmen (ZDU) (Commercial register extract)
  • Un extrait de la Banque-Carrefour des Entreprises (BCE)/Inschrijving in de Kruispuntbank van Ondernemingen (KBO)/ Eintragung in die Zentrale Datenbank der Unternehmen (ZDU) (Commercial register extract)
  • Statuten / Statuts (Articles of Incorporation)
  • Kopie van publicatie in de Bijlagen tot het Belgisch Staatsblad / Copie des annexes publiées dans le registre officiel belge / Ausfertigung zur Veröffentlichung in den Anlagen zum Belgischen Staatsblatt (Copy of appendices published in the official Belgian register)
  • Financiële staten / États financiers / Jahresabschluss (Financial statements)
Brazil

Acceptable documents for verification of organizations incorporated in Brazil:

  • Contrato Social (Articles of Association)
  • Estatuto Social (By-laws)
  • Certificado da Condição de Microempreendedor Individual / CCMEI (MEI Certificate)

 

Canada

Acceptable documents for verification of organizations incorporated in Canada:

  • Canada Revenue Agency Business Number
  • Any other government issued document

 

Denmark

Acceptable documents for verification of organizations incorporated in Denmark:

  • Momsregistrering (VAT Registration)
  • Udskrift af handelsregisteruddrag (Commercial register extract)
  • Vedtægter (By-laws)
  • Registreringsattest (Registration certificate)
  • Regnskaber (Financial statements)

 

Estonia

Acceptable documents for verification of organizations incorporated in Estonia:

  • Käibemaksukohustuslasena registreerimine (VAT Registration)
  • Äriregistri registrikaart (Commercial register extract)
  • Maksuandmete tõend (Tax certificate)

 

Finland

Acceptable documents for verification of organizations incorporated in Finland:

  • Tilinpäätökset / Årsredovisning (Financial statements)
  • Yhtiöjärjestys / Bolagsordning (Articles of association)
  • Kaupparekisteriote / Handelsregistrering (Trade registration)
  • Kaupparekisteriote / Utdrag från handelsregister (Commercial register extract)
  • ALV-rekisteröinti / Momsregistreringsnummer (VAT Registration)

 

France

Acceptable documents for verification of organizations incorporated in France:

  • VAT Registration
  • Comptes annuels (Financial statements)
  • Extrait K, L, Kbis ou Lbis (Commercial register extract)
  • Extrait d’immatriculation D1 (Artisan register extract)
  • Avis de situation au répertoire Sirene (Siren register extract)
  • Lettre de confirmation de numéro SIREN délivrée par l’Urssaf (Siren number confirmation)
  • Statuts de l’entreprise (Articles of incorporation)

 

Germany

Acceptable documents for verification of organizations incorporated in Germany:

  • USt-Registrierung (VAT Registration)
  • Gewerbeanmeldung (Trade Registration)
  • Gewerbeschein (Trade License)
  • Handelsregisterauszug (Commercial Register Extract)
  • Jahresabschluss (Financial Statements)

 

Hong Kong

Acceptable documents for verification of organizations incorporated in Hong Kong:

  • 商業登記摘錄 (Commercial register extract)
  • 公司註冊證書 (Certificate of Incorporation)
  • 商業登記證 (Business registration certificate)
India

Acceptable documents for verification of organizations incorporated in India:

  • पैन कार्ड (PAN Card)
  • आर्टिकल्स ऑफ इनकॉर्पोरेशन (Articles of Incorporation)

 

Indonesia

Acceptable documents for verification of organizations incorporated in Indonesia:

  • Company registration certificate
  • Memorandum of Association
  • Tax ID document
  • Company License
  • Ministerial Decree

 

Ireland

Acceptable documents for verification of organizations incorporated in Ireland:

  • VAT Registration
  • Certificate of Registration
  • Partnership Agreement
  • Certificate of Incorporation
  • Articles of Association
  • An Oifig um Chlárú Cuideachtaí (Companies Registration Office) (Commercial Register Extract)

 

Italy

Acceptable documents for verification of organizations incorporated in Italy:

  • Certificato di attribuzione Partita Iva / Certificato Partita Iva (VAT Registration)
  • Certificato di iscrizione al Registro Imprese / Certificato camerale (Company registration certificate)
  • Atto costitutivo (Articles of incorporation)
  • Statuto (By-laws-Memorandum)
  • Visura camerale / Certificato camerale (Registers and lists of authorized entities)
  • Rendiconto finanziario / Bilancio (Financial statements or equivalent documents)

 

Luxembourg

Acceptable documents for verification of organizations incorporated in Luxembourg:

  • Publication des statuts / Veröffentlichung der Satzung (Memorandum / Publication of articles of association)
  • Immatriculation à la TVA / Umsatzsteuerregistrierung (VAT registration)
  • Licence commerciale / Handelslizenz (Trade license)

 

Malaysia

Acceptable documents for verification of organizations incorporated in Malaysia:

  • Sijil Pemerbadanan Syarikat (Certificate of Incorporation)
  • Dokumen Pendaftaran Perniagaan (Business Registration Document)

 

Mexico

Acceptable documents for verification of organizations incorporated in Mexico:

  • Cédula de Identificación Fiscal (Tax ID)
  • Estatutos (Articles of Incorporation)
  • Reglamentos vigentes (Current Bylaws)
  • Poder notarial (Power of attorney)
  • Constancia de Situación Fiscal SAT (Constancia de Situación Fiscal SAT)

 

Netherlands

Acceptable documents for verification of organizations incorporated in the Netherlands:

  • btw-registratie (VAT Registration)
  • uittreksel Kamer van Koophandel (Company registration certificate)
  • statuten (By-laws memorandum)

 

New Zealand

Acceptable documents for verification of organizations incorporated in New Zealand:

  • Statement from a financial institution
  • Government issued letter
  • VAT Registration
  • New Zealand Business Number Registration Extract
  • New Zealand Companies Office Company Extract
  • New Zealand Certificate of Incorporation
  • New Zealand Certificate of Good Standing
  • Memorandum of Association
  • Financial statement

 

 

Norway

Acceptable documents for verification of organizations incorporated in Norway:

  • Kontoutskrift fra en finansinstitusjon (Statement from a financial institution)
  • Firmaattest (Article of incorporation)
  • Offentlig utstedt dokument (Government issued document)
  • Finansregnskap (Financial statement)

 

 

Spain

Acceptable documents for verification of organizations incorporated in Spain:

  • VAT Registration
  • Documento acreditativo del NIF (NIF document)
  • Escritura de constitución (Company registration certificate)

 

 

Sweden

Acceptable documents for verification of organizations incorporated in Sweden:

  • Momsregistreringsnummer (VAT Registration)
  • Registreringsbevis (Registration Certificate)
  • Registreringsbevis (Skatteverket) (Document issued by government agency showing organization identity number)
  • Bolagsordningsintyg (Articles of association)
  • Bankårsbesked (Financial statements)
  • Inskrivningsbevis (Notice by the Registration Office in the Official Gazette)

 

Switzerland

Acceptable documents for verification of organizations incorporated in Switzerland:

  • MwSt-Registrierung / Immatriculation à la TVA / Registro IVA (VAT Registration)
  • Gründungsurkunde / Statuts constitutifs / Atto costitutivo (Articles of incorporation)
  • Jahresabschluss / Etats financiers / Rendiconto finanziario (Financial statement)
  • Handelsregistereintrag / Inscription au registre du commerce / Registro di commercio del cantone (Commercial register entry)
  • Handelsregisterauszug / Extrait du registre du commerce / Numero d’identificazione delle imprese (IDI) dell’Ufficio Federale di Statistica (Commercial register extract)

 

United Arab Emirates

Acceptable documents for verification of organizations incorporated in United Arab Emirates:

  • Memorandum of Association
  • Trade License 
  • Power of Attorney (Proof of Authorization)

 

United Kingdom

Acceptable documents for verification of organizations incorporated in United Kingdom:

  • VAT Registration
  • Certificate of Incorporation
  • Companies House Document
  • HM Revenue and Customs: VAT Certificate
  • HM Revenue and Customs: Account Statement
  • Charity Commission Document
  • OSCR Scottish Charity Regulator

 

United States

Acceptable documents for verification of organizations incorporated in United States:

  • IRS Letter 147C
  • IRS SS-4 confirmation letter